iSMILE App Privacy Policy

Last updated: April 23, 2025

Welcome to iSMILE, a digital attendance application developed to record user presence accurately and securely. We are committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently.

1. Information We Collect

Personal Information: Name, email address, and phone number.
Location Data: Collected at the time of attendance to verify the check-in location is authorized.
Photo Data / Face Data: Captured during attendance check-in to verify the user's identity.
Usage Data: Includes app interaction history and features accessed for analytical purposes.

2. Why We Collect Your Data

We collect your data for the following purposes:

To verify and record your attendance accurately.
To confirm your physical presence at an authorized location.
To improve the functionality and performance of the app.
To ensure the integrity of attendance records and compliance with organizational policies.

We do not use your data for advertising, tracking, or profiling purposes. We also do not sell any personal data to third parties.

3. Use of Location and Camera Access

The iSMILE app requires:

Location Access: Used during attendance check-in to confirm you are within an approved geographical zone (e.g., office, branch).
Camera Access: Used to capture a real-time photo for identity verification. This may include processing face data for facial recognition purposes.

4. Face Data Handling

Do We Retain Face Data?

Yes, face data is retained temporarily as part of the check-in photo data, but it is not stored indefinitely.

Why Do We Store Face Data?

Face data is stored only to:

Verify the identity of the user at the time of check-in.
Provide organizations with a verifiable attendance record.
Support any necessary internal reviews or compliance audits.

How Long Do We Store Face Data?

We retain face data for a maximum of 30 days. After this period, the data is automatically and permanently deleted.

Do We Share Face Data with Third Parties?

No. Face data is not shared with any third parties. It is stored securely on our servers and is only accessible to authorized internal personnel under strict confidentiality agreements.

5. Storage and Security of User Data

All user data, including attendance photos, is stored securely on encrypted servers. We implement appropriate technical and organizational security measures to prevent unauthorized access, disclosure, alteration, or destruction of your data.

6. Third-Party Services

We may work with third-party providers for purposes such as cloud storage or analytics. These partners are contractually obligated to protect your data and only use it to support the operation of our app. No face data is shared with or processed by third-party services at this time.

7. Data Sharing

We do not share your personal data with third parties, unless required by law, court order, or applicable regulation.

8. Your Rights

You have the right to:

Access and review your personal data.
Request corrections to inaccurate data.
Request the deletion of your data.
Withdraw consent for data processing (where applicable).

To exercise these rights, please contact us at the email address listed below.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact us at:

Email: [email protected]